MUFG Union Bank Administrative Support, Specialist in New York, New York

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018) with total assets of over $2.9 trillion (106.2 (JPY) as of March 30, 2018) and 150,000 colleagues in more than 50 countries. In the U.S., we’re 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan. Join a team that’s working to fulfill its vision to be the world’s most trusted financial group.

Overall Purpose of Job:

Provide administrative support to the Origination Group consisting of four senior relationship managers. Duties include extensive calendar and travel arrangements as well as assistance with Marketing Events.

Essential Functions:

  1. Provide high level administrative support to the four Coverage Officers that includes, but not limited to (75%):
  • Detail oriented calendar management including international participants.

  • Coordinating domestic and international travel, including logistics and schedule details.

  • Maintain contact lists in both Outlook and Salesforce.

  • Maintaining and submitting expense reports and other necessary forms.

  • Manage incoming calls and visitors to the department.

  • Perform other duties/projects as requested.

  • Submit compliance approval requests for gifts and entertainment.

  • Foreign visa arrangements.

  • Monitor MasterCard/Concur (expenses/compliance approval) accounts.

  • Download and organize monthly Salesforce pipeline.

  1. Coordinate all Event Sponsorship details including but not limited to creating, editing, updating and proofing (15%):
  • Coordination of IMF/IDB/Felaban Annual Meetings.

  • Event client invite list by country and industry.

  • AS/COA Private Events.

  • Any other Staff events.

  1. Create, edit, update and proof presentations and various client marketing materials (5%).

  2. Provide other departmental administrative requests when needed (5%).


  • A minimum of 2 years of professional experience.

  • Proven admin or assistant experience; experience working for a large financial firm a plus.

  • Knowledge of office management systems and procedures.

  • Proficient in MS office.

  • Ability to multi-task and prioritize work, strong communication skills.

  • Attention to detail and well organized.

  • Professional and polished demeanor.

  • Good team player.

/ The above statements are intended to describe the general nature and level of the work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. /

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/ We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category. /

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/ A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it’s the bank’s policy to only inquire into a candidate’s criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses. /

Job: *Administration

Title: Administrative Support, Specialist

Location: NEW YORK-New York

Requisition ID: 10025936-WD