MUFG Union Bank Project Admin Specialist in San Francisco, California
your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018) with total assets of over $2.9 trillion (106.2 (JPY) as of March 30, 2018) and 150,000 colleagues in more than 50 countries. In the U.S., we’re 13,000 strong, working together to positively impact every customer, organization, and community we serve. At Union Bank, we aim to be the premier and most-trusted West Coast bank, serving customers with high-touch, local delivery and global capabilities as we leverage our rich, 150-year history. This is all part of our inclusive, high-performing culture supported by competitive Total Rewards, including our cash balance pension plan. Join a team that’s working to fulfill its vision to be the world’s most trusted financial group.
Responsible for coordination
and management of assigned projects for the business under the direction of division head. Scope of projects may include (but not limited to) simplifying processes, providing general administrative and human resources support, administrative reporting, project tracking, developing high-level presentations on various subjects, anticipating changing business needs, and coordinating compliance matters. Assists managers with coordination of staffing and related needs to support division's expansion plans. Provides technology support for division employees preparing quality reports and materials for prospects, customers or internal/executive audiences. Serves as Corporate Secretary for the legal entities managed by the division, including the review and execution of corporate documents (as overseen by the corporate Legal department), accurate record keeping and safekeeping of needed corporate governance documents and assembling and distributing board books and other board-related materials as
Performs complex administrative duties involvingfrequent exercise of independent judgment, initiative, and diplomacy.
Serves as a coordinator of various projects ensuringthat all department deliverables are met on a timely basis.
Assists with the coordination of project or programimplementation and rollout. Researches issues, prepares reports andprovides recommendations to manager.
Compiles data for various administrative reports.
Prepares /summarizes information from raw data usingspreadsheets or other software. Requires the ability to createmathematical computations in spreadsheets and convert to presentationlevel materials.
Requires the ability to describe business problems andtheir solutions to management.
Makes recommendations to management for improvements tovarious projects, tasks and objectives.
Participates as a key player on other projects andrepresents the business unit in multi-division projects.
Assists in reviewing long-range business plan proposalsbased on current and anticipated business needs, as well as with generaladministrative duties including general correspondence, travel planning,and arrangement of meetings/events/facilities.
Processes and coordinates department accounts payablesand expense vouchers.
Typically requires 4 years of demonstratedknowledge in project coordination experience.
Requires advanced communication skill level forwritten and oral presentations, planning, negotiation, reports constructionwith knowledge of internal policies and presentations.
Ability to creatively and effectively conveyideas through verbal and written communications.
Excellent organization and people skills.
Strong Excel, PowerPoint, and Visio skills.
The above statements are intended to describethe general nature and level of the work being performed. They are not intendedto be construed as an exhaustive list of all responsibilities, duties, andskills required of personnel so classified .
We are proud to be an Equal Opportunity /Affirmative Action Employer and committed to leveraging the diversebackgrounds, perspectives, and experience of our workforce to createopportunities for our colleagues and our business. We do not discriminate inemployment decisions on the basis of any protected category.
A conviction is not an absolute bar toemployment. Factors such as the age of the offense, evidence of rehabilitation,seriousness of violation, and job relatedness are considered in all employmentdecisions. Additionally, it’s the bank’s policy to only inquire into acandidate’s criminal history after an offer has been made. Federal lawprohibits banks from employing individuals who have been convicted of, orreceived a pretrial diversion for, certain offenses.