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MUFG Union Bank Assistant Vice President in United States

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world. Across the globe, we’re 180,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

OVERVIEW OF THE DEPARTMENT/SECTION

We are MUFG. 360 years of heritage. A world-class set of businesses. And more than 180,000 employees in 50 markets. It’s no surprise that MUFG has grown to become one of the top five banks in the world. Our services include commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing. MUFG offers stability in an ever-changing market, providing services to high-profile clients worldwide.

Our vision? To become the world’s most trusted financial group. You’ll help us achieve it.

The Compliance Office for EMEA Planning & Oversight team covers all regional initiatives and supervises EMEA Offices on Compliance Framework and support the Compliance Officer as well as Compliance Department. Also Planning & Oversight acts as coordinator of initiatives, communication and requests within the region which includes Core Compliance and Financial Crime area.

NUMBER OF DIRECT REPORTS

4 : Paris DPO, Milan DPO, Dubai DPO, EMEA Head of Data Privacy

MAIN PURPOSE OF THE ROLE

This position will support several EMEA offices’ data privacy activities to lead efficiency and consistency across the regional as well as to support implementation of the Global Privacy Program in the EMEA region, and provide regional support on data privacy and protection and cross-border data movement (CBDM) matters. The position will also help support the several regional Data Protection Officers (DPOs) to discharge their responsibilities.

Main Responsibilities :

  • Support on the development and implementation of the EMEA Data Privacy and Protection Compliance Program, including developing and implementing a consistent compliance approach to data privacy and protection and CBDM across the EMEA region. Support strategic initiatives relating to data privacy and CBDM in the region

  • Assist with management of the program and its core elements, including PIA/DPIA review; review and update of privacy notices; records of processing activities; and advisory support for privacy incidents

  • Provide regional input in developing and enhancing privacy compliance-related policies, procedures, processes and internal controls in support of the Global Privacy Program, and the compliance programs overseen by EMEA compliance teams

  • Conduct horizon scanning of local regulatory changes as relevant to the covered jurisdictions and in coordination with the local DPOs and providing support on advising DPOs on policy and framework updates, in consultation with the EMEA Head of Privacy.

Provide reports and advice to the several EMEA office DPOs as well as to EMEA Head of Data Privacy and support on reporting to senior leadership in EMEA Compliance and the Global Data Privacy Officer, as well as to committees and senior management on regional privacy related issues, trends, exceptions, and program enhancements within the EMEA region.

  • Support on communicating to regional Business/Support Unit Management of relevant privacy and CBDM compliance-related information in a timely manner.

  • Support on identifying and coordinating remedial measures in response to issues raised in compliance examinations, audits and quality control testing.

  • Working with the EMEA Head of Data Privacy, support the DPOs to discharge their responsibilities including by:

  • Advising MUFG and members of staff, including Business Process Owners (BPOs) of their data privacy and protection obligations, raising awareness within MUFG of data privacy and protection requirements and delivering training when necessary.

  • Determining the need for, advising, reviewing and supporting on data protection impact assessments (DPIAs) completion process.

  • Responding to requests from individuals to exercise their data subject rights to ensure they are fulfilled within required time frames, partnering with Legal on requests related to contentious matters.

  • Supporting on breach reporting procedures (alongside other incident management processes) and ensuring that data protection breaches are promptly investigated and reported where required within applicable time frames.

  • Maintaining MUFG’s records of processing activities across all relevant offices including breach registers and all other records related to data protection as may be required both from a governance standpoint and local legal and regulatory requirement.

  • Developing annual training program and assessment needs.

  • Maintaining the register of local BPOs.

  • Supporting CAF and relevant DPOs on the necessary regulatory filings.

  • Attending any regulatory outreaches and providing summary reports to the relevant office, including follow up on any actions in coordination with the local compliance team.

KEY RESPONSIBILITIES

Tasks across MUFG’s Banking arm and Securities business under a dual-hat arrangement. Under this arrangement, the role will act and make decisions on behalf of both the Bank and Securities business, subject to the same remit and level of authority, and irrespective of the entity which employs the successful candidate. For country specific decisions, the decisions need to be taken only post consultation with the country’s DPO.

WORK EXPERIENCE

Essential:

Relevant compliance or legal experience and an emphasis on data privacy and protection

Preferred:

  • Experience in the banking/financial services industry.

  • Experience advising on data privacy issues within a complex, global organization.

SKILLS AND EXPERIENCE

Functional / Technical Competencies:

Essential:

  • Good working knowledge of data privacy and protection laws and regulations

  • Ability to embed privacy compliance in the business in a practical and effective manner

Education / Qualifications:

Essential:

  • University degree or equivalent

Preferred:

  • CIPP/E and /or other relevant certifications preferred

PERSONAL REQUIREMENTS

  • Excellent communication skills

  • Results driven, with a strong sense of accountability

  • A proactive, motivated approach.

  • The ability to operate with urgency and priorities work accordingly

  • The ability to demonstrate sound judgement

  • A structured and logical approach to work

  • Strong problem solving skills

  • A creative and innovative approach to work

  • Good interpersonal skills

  • Good attention to detail and accuracy

  • Cultural awareness

  • Excellent Microsoft Office skills

PERFORMANCE AND DUTIES

The role holder will be assessed in accordance with their employing entity’s performance framework and process with relevant input obtained from the dual hatting entity as relevant.

As duties and responsibilities change, the job description will be reviewed and emended in consultation with the role holder. The role holder will carry out other duties as are within the scope, spirit and purpose of the role as requested by their line manager or Department Head.

MANAGING CONFLICTS OF INTEREST

  • The role holder will have responsibilities for both MUFG Bank and MUFG Securities EMEA plc.

  • The role holder will be required to perform their duties and responsibilities on an entity neutral basis, without favour.

  • The role holder is required to follow regulatory requirements applicable to ensure each business is appropriately supported and to maintain the legal entity integrity of each of MUFG Bank and MUS.

  • Working terms are dictated by functional mandates, the terms of the Dual-Hat Arrangement Agreement in place between MUFG Bank and MUFG Securities EMEA plc and any other relevant agreements entered into between MUFG Bank and MUFG Securities EMEA plc.

  • The role holder will have responsibility for identifying and resolving where there may be a difference or conflict in needs between MUFG Bank and MUFG Securities EMEA plc, escalating to their manager where required.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.

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