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MUFG Sr. Administrative Specialist, Bilingual Japanese - Hybrid in DC in Washington, District Of Columbia

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 6th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

This is a hybrid position. The selected colleague will work at an MUFG office an average of two to three days per week with the remainder worked remotely.

Join a financial group that’s as committed to your future as you are. At MUFG, we share a vision for our future, we share our successes, and we strive to bring out the best in each other in everything we do. Our 4,000 diverse colleagues are connected by a common ambition to create change for the better—from forging more dynamic career paths, to driving progress in our communities, to continuously reshaping the standards of global financial services. Positive impact starts here; see the change you can make as we strive to become the world’s most trusted financial group.

Summary:

  • Provide direct, superior-level secretarial support to DC representative office managements. Maintain manager's calendar - arrange meetings, conferences, and schedule appointments. Receive and greet incoming visitors and direct them to the proper individual.

  • Organizes files and offices, arranges travel and hotel reservations, completes all accounting forms for reimbursements, maintains membership and pays dues in various organizations, sets up business and professional lunches, dinners, entertainments, ordering business cards, office supplies, flowers, gifts to customers, process “Gift and Entertainment” procedures, screens incoming phones and communicates with customers.

  • Prepare administrative reporting to NY and Head Office including, budget, record keeping, compliance report, third party maintenance, tax filing.

  • Support Audit by Internal Audit and Regulators.

  • Assist Head Office executives’ business trips to DC. Support MUFG events and Japanese community events held in DC, including IMF week MUFG reception and new year festival by Japan Commerce Association of Washington DC.

  • Maintain good relationship with stakeholders at assistant level including US officials, Japanese Embassy/ officials, US/Japanese organizations, and corporate clients.

Major Responsibilities:

  • Provide direct, superior-level secretarial support to DC representative office managements. Maintain manager's calendar.

  • Arranges travel and hotel reservations, completes all accounting forms for reimbursements, maintains membership, subscription, donation and pays dues in various organizations.

  • Order business cards, office supplies, flowers, gifts to customers, process “Gift and Entertainment” procedures

  • Set up business and professional lunches, dinners, entertainments.

  • Maintain inventory and submit report regarding Property Tax.

  • Support Audit by Internal Audit and Regulators.

  • Prepare ID and building access for new employees in DC office.

  • Prepare administrative reporting to NY and Head Office including, budget, record keeping, compliance report, third party maintenance.

  • Support MUFG events and Japanese community events held in DC, including IMF week MUFG reception.

  • Support management’s role as Japan Commerce Association of Washington DC Board member, including new year festival administration.

  • Assist Head Office executives’ business trips to DC including hotel and car service reservations.

  • Organizes files and offices and maintain DC office’s procedures/manuals.

  • Create and maintain Ld-2 list.

  • Familiarize with enterprise policies and procedures and be involved with risk related tasks, such as business continuity planning, records management and issue/incident management.

  • Be familiar with administrative tasks within the team to improve workplace effectiveness and efficiency.

  • Escalate issues that require management's attention to mitigate execution risks.

Qualifications:

  • Bilingual English /Japanese business level required.

  • 5-10 years of business experience.

  • Detail oriented and organized.

  • Communication skill both in written and verbal manner

  • Computer skill (Word, Excel, and Power Point)

  • Bachelor's degree preferred.

The typical base pay range for this role is between $90,000 - $115,000 depending on job-related knowledge, skills, experience and location. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity/Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual’s associates or relatives that is protected under applicable federal, state, or local law.

#LI-Hybrid

At MUFG, our colleagues are our greatest assets. Our Culture Principles provide a roadmap for how each of our colleagues must think and act to become more client-obsessed, inclusive and innovative. They reflect who we are, who we want to be and what we expect from one another. We are excited to see you take the next step in exploring a career with us and encourage you to spend more time reviewing them!

Our Culture Principles

  • Client Centric

  • People Focused

  • Listen Up. Speak Up.

  • Innovate & Simplify

  • Own & Execute

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