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MUFG Union Bank Senior Executive Assistant in Woodland Hills, California

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018) with total assets of over $2.9 trillion (106.2 (JPY) as of March 30, 2018) and 150,000 colleagues in more than 50 countries. In the U.S., we’re 13,000 strong, working together to positively impact every customer, organization, and community we serve. At Union Bank, we aim to be the premier and most-trusted West Coast bank, serving customers with high-touch, local delivery and global capabilities as we leverage our rich, 150-year history. This is all part of our inclusive, high-performing culture supported by competitive Total Rewards, including our cash balance pension plan. Join a team that’s working to fulfill its vision to be the world’s most trusted financial group.

Job Summary:

Perform more complex administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy in support of an Enterprise Marketing Executive and team.

Major Responsibilities:

  • Screen telephone calls and determine which can be handled by other areas of the bank.

  • Answer complex inquiries which require thorough knowledge of the division's or group's policies and procedures.

  • Type highly confidential materials in the form of memos, correspondence, and letters from drafts.

  • Review drafts and finished documents for correct grammatical usage.

  • Take and transcribe dictation.

  • Compose agenda and correspondence.

  • Collect data and conduct research for the maintenance and compilation of financial spreadsheets.

  • Maintain superior's calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars.

  • May prepare materials necessary for meetings, etc.

  • Receive and greet incoming visitors in a professional manner.

  • Direct them to the proper individual and assist them with their needs.

  • Respond verbally or in written form to internal and external inquiries, which may involve communicating with high level management.

  • Perform administrative duties such as ordering office supplies, coordinating travel arrangements, preparing monthly expense reports, etc.

  • Process and coordinate accounts payables and expense vouchers.

  • May perform personnel activities to include coordination of interviewing/screening, employee orientation, and maintenance of employee profiles.

At a minimum, the right candidate should meet the following criteria:

  • Requires excellent organizational and interpersonal skills as well as problem solving, negotiation and follow-up skills.

  • Requires ability to organize and coordinate multiple projects.

  • Good verbal and written communications ability.

  • Requires excellent word processing, spreadsheet, and database computer skills.

  • Strong Microsoft Word, Excel, and PowerPoint skills.

  • Typically requires 3 years of related experience.

The above statements are intended to describe the general nature and level of the work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.

A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it’s the bank’s policy to only inquire into a candidate’s criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.

Job: Administration

Title: Senior Executive Assistant

Location: CALIFORNIA-Woodland Hills

Requisition ID: 10026699-WD